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Admin Dashboard Guide

The Ever Works includes a comprehensive admin dashboard for managing your directory website. This guide covers all administrative features and workflows.

Accessing the Admin Dashboard​

Admin Access Requirements​

To access the admin dashboard, users need:

  1. Admin role assigned in the database
  2. Valid authentication session
  3. Proper permissions configured

Default Admin Setup​

During initial setup, create your first admin user:

-- Update user role to admin
UPDATE users 
SET role = 'admin' 
WHERE email = 'your-email@domain.com';

Admin Dashboard URL​

Access the dashboard at:

  • Development: http://localhost:3000/admin
  • Production: https://yourdomain.com/admin

Dashboard Overview​

Main Dashboard​

The main dashboard provides:

  • Key metrics - Total items, users, submissions
  • Recent activity - Latest submissions and user registrations
  • Quick actions - Common administrative tasks
  • System status - Health checks and alerts
Admin Dashboard
├── Overview (Dashboard home)
├── Items Management
│   ├── All Items
│   ├── Pending Submissions
│   ├── Featured Items
│   └── Categories & Tags
├── User Management
│   ├── All Users
│   ├── User Roles
│   └── Banned Users
├── Content Management
│   ├── Content Sync
│   ├── Site Configuration
│   └── Theme Settings
├── Analytics
│   ├── Traffic Stats
│   ├── User Behavior
│   └── Performance Metrics
└── System
    ├── Settings
    ├── Logs
    └── Maintenance

Items Management​

Viewing All Items​

The items management section shows:

  • Item list with filtering and sorting
  • Status indicators (approved, pending, rejected)
  • Quick actions (approve, reject, edit, delete)
  • Bulk operations for multiple items

Item Status Workflow​

graph LR
    A[Submitted] --> B[Pending Review]
    B --> C[Approved]
    B --> D[Rejected]
    C --> E[Published]
    D --> F[Archived]
    E --> G[Featured]

Approving Submissions​

To approve a submitted item:

  1. Navigate to "Pending Submissions"
  2. Review item details and metadata
  3. Check for quality and guidelines compliance
  4. Click "Approve" or "Reject"
  5. Add optional feedback message

Bulk Operations​

Select multiple items to:

  • Bulk approve multiple submissions
  • Bulk reject with reason
  • Bulk delete items
  • Bulk feature items
  • Export selected items

Featured items appear prominently on the homepage:

  1. Select items to feature
  2. Set feature priority (1-10)
  3. Configure feature duration
  4. Preview homepage layout

User Management​

User Overview​

The user management section provides:

  • User list with search and filtering
  • User details and activity history
  • Role management and permissions
  • Account actions (ban, delete, reset password)

User Roles​

Default roles include:

RolePermissions
UserSubmit items, manage profile
ModeratorReview submissions, moderate content
AdminFull system access
Super AdminSystem configuration, user management

Managing User Accounts​

Viewing User Details​

  • Profile information
  • Submission history
  • Activity logs
  • Payment history (if applicable)

User Actions​

  • Edit profile information
  • Change user role
  • Reset password
  • Ban/unban user
  • Delete account

Banned Users​

Manage banned users:

  1. View banned user list
  2. Review ban reasons
  3. Unban users if appropriate
  4. Set ban duration or permanent

Content Management​

Content Synchronization​

The Git-based CMS requires periodic synchronization:

Manual Sync​

  1. Navigate to Content Management → Content Sync
  2. Click "Sync Now" button
  3. Monitor sync progress
  4. Review sync results and errors

Automatic Sync​

Configure automatic synchronization:

# In site configuration
content_sync:
  enabled: true
  interval: "0 */6 * * *"  # Every 6 hours
  webhook_url: "https://yourdomain.com/api/sync"

Sync Status​

Monitor synchronization:

  • Last sync time
  • Sync status (success, failed, in progress)
  • Items updated count
  • Error logs if any

Site Configuration​

Manage global site settings:

Basic Settings​

# Site configuration
site:
  name: "Your Directory"
  description: "Amazing tools and services"
  logo_url: "/logo.png"
  favicon_url: "/favicon.ico"

# Item settings
items:
  name_singular: "Tool"
  name_plural: "Tools"
  submission_enabled: true
  moderation_required: true

Feature Toggles​

# Feature configuration
features:
  user_registration: true
  item_submission: true
  payment_processing: true
  analytics: true
  search: true

Theme Management​

Customize the site appearance:

Theme Selection​

  • Choose from built-in themes
  • Preview theme changes
  • Apply theme globally

Custom Colors​

# Theme customization
theme:
  primary_color: "#3d70ef"
  secondary_color: "#00c853"
  accent_color: "#ff6b35"
  background_color: "#ffffff"

Analytics Dashboard​

Traffic Analytics​

View comprehensive traffic data:

  • Page views and unique visitors
  • Traffic sources and referrers
  • Geographic distribution
  • Device and browser stats

User Behavior​

Analyze user interactions:

  • Most viewed items
  • Search queries
  • User journey paths
  • Conversion funnels

Performance Metrics​

Monitor site performance:

  • Page load times
  • API response times
  • Error rates
  • Uptime statistics

Custom Reports​

Create custom analytics reports:

  1. Select date range
  2. Choose metrics to include
  3. Apply filters
  4. Export or schedule reports

System Administration​

System Settings​

Configure system-wide settings:

Security Settings​

  • Rate limiting configuration
  • CORS settings
  • Authentication providers
  • API access controls

Email Configuration​

# Email settings
email:
  provider: "resend"
  from_address: "noreply@yourdomain.com"
  support_address: "support@yourdomain.com"
  templates:
    welcome: "welcome-template"
    submission: "submission-template"

Payment Settings​

# Payment configuration
payment:
  enabled: true
  provider: "stripe"
  currency: "USD"
  pricing:
    basic: 0
    pro: 10
    premium: 25

System Logs​

Monitor system activity:

Log Categories​

  • Application logs - General app activity
  • Error logs - System errors and exceptions
  • Security logs - Authentication and access
  • Audit logs - Admin actions and changes

Log Filtering​

  • Filter by date range
  • Filter by log level (info, warning, error)
  • Search log content
  • Export logs for analysis

Maintenance Mode​

Enable maintenance mode for updates:

  1. Enable maintenance mode
  2. Set custom message
  3. Allow admin access
  4. Perform maintenance tasks
  5. Disable maintenance mode

Workflow Automation​

Automated Moderation​

Set up automated content moderation:

# Moderation rules
moderation:
  auto_approve:
    - trusted_users: true
    - verified_domains: ["github.com", "gitlab.com"]
  
  auto_reject:
    - spam_keywords: ["casino", "pharmacy"]
    - suspicious_links: true
  
  require_review:
    - new_users: true
    - external_links: true

Notification Rules​

Configure admin notifications:

# Notification settings
notifications:
  email:
    new_submission: true
    user_registration: true
    system_errors: true
  
  slack:
    webhook_url: "https://hooks.slack.com/..."
    channels:
      submissions: "#submissions"
      errors: "#alerts"

Security Features​

Access Control​

Implement role-based access:

  • Route protection for admin pages
  • API endpoint security
  • Feature-level permissions
  • Data access controls

Audit Trail​

Track administrative actions:

  • User actions with timestamps
  • Data changes with before/after values
  • System events and configuration changes
  • Export audit logs for compliance

Security Monitoring​

Monitor for security threats:

  • Failed login attempts
  • Suspicious activity patterns
  • Rate limit violations
  • Unauthorized access attempts

Best Practices​

Content Moderation​

  1. Review guidelines regularly
  2. Maintain consistency in decisions
  3. Provide feedback to submitters
  4. Document moderation policies

User Management​

  1. Regular user activity review
  2. Prompt response to user issues
  3. Clear communication of policies
  4. Fair enforcement of rules

System Maintenance​

  1. Regular backups of data
  2. Monitor system performance
  3. Update dependencies regularly
  4. Test changes in staging environment

Troubleshooting​

Common Issues​

Sync Failures​

  • Check GitHub token permissions
  • Verify repository access
  • Review content file format
  • Check network connectivity

Performance Issues​

  • Monitor database queries
  • Check cache hit rates
  • Review server resources
  • Optimize slow endpoints

User Access Issues​

  • Verify user roles
  • Check authentication status
  • Review permission settings
  • Clear browser cache

Next Steps​